Start a new topic

Holiday schedule

Desired Outcome – Pre-populate holiday hours for non-shift employees
The desired outcome is achieved when:
  • Timesheets are pre-populated with 8 hours for non-shift employees for the holiday schedule imported
  • Employees with the pay types can be excluded
  • Holiday time is charged to the users department
  • Users are able to modify the pre-populated holiday time
  • Users are able to select a location before saving the timesheet
  • Users can submit a timesheet with pre-populated time without error
 
Current Setup
Non-Shift Employees
  • Holiday schedule assigned to IRL departments
Shift Employees
  • Shift group departments were created for departments with either a mix of shift and non-shift employees or just shift employees (not created in GP)
  • All employees with a certain pay type were added to these groups
  • Holiday schedule was not assigned to these new shift groups
Part-Time Employees
  • Groups were created for certain pay types.
  • Part-time employees were added to these groups
  • Holiday schedule was assigned to these groups (different from non-shift employees)
Issue – Nightly Accountlink run re-adds all users to the IRL groups which are configured in GP
 
Modified Setup
Non-Shift Employees
  • Removed the holiday schedule from the IRL groups
  • Non-Shift groups were created for departments with either a mix of shift and non-shift employees or just shift employees (not created in GP)
  • All employees without a pay type of IFSN or IFSE were added to these groups
  • Holiday schedule assigned to non-shift groups
Shift Employees
  • Removed all shift employees from the previously created shift groups
  • Removed shift groups
Part-Time Employees
  • Groups were created for certain pay-types. 
  • Part-time employees were added to these groups
  • Holiday schedule was assigned to these groups (different from non-shift employees)
  • Manually run an import file to remove part-time users from the IRL groups
Issue – We have to remember to add all new employees to the non-shift group, & we have to manually run an import file every morning to remove part-time employees from the IRL groups.
 
Proposed Solutions:
  • Add holiday time at the user level vs group/dept level – for example, can we upload a Holiday Schedule in Journyx and select whether or not a user has access to it via checkbox or yes/no dropdown in the user profile?
  • Modify Accountlink to sync based on pay type – For example, if the user has a Specific Pay type do not sync to IRL departments, however, this will not affect projects.
Login to post a comment