Memorized Entries allow you to save your most common entries so that you do not have to repeatedly select them when entering expenses. A Memorized Entry contains a single Project, Expense Code, Source, Currency, and Comment. After an entry has been memorized, it will appear in all your expense entry screens thereafter. You then only need to enter the amount, if any, for that entry.
To create a Memorized Entry, select the appropriate Project, Expense Code, Source, Currency, and Comment, and then click the Save button. After the entry has been saved, you will see the Memorize Icon (
), a gray star, to the right of the entry. Click the Memorize Entry Icon, review the contents of the entry as it is displayed on the User Memorized Entries screen, and click Save to preserve the entry. The information in that entry will be memorized, except for the amount, and will appear on your expense entry screens thereafter. You can also memorize part of an entry by using the wildcards feature. Selecting the 'any' value from any of the select lists will not memorize that field. The same is true when leaving the Comment field blank. When a field is left open as a wildcard, you can select the value at the time you enter the amount for the memorized entry. The Project field is not eligible for wildcards and cannot be left open for later selection.
You may also create a Memorized Entry at any time by going to Expense-->Memorized Entries-->Create Memorized Entry (see figure 30.5). Select a Project, Expense Code, Source, Currency, and Comment. When finished, click the Save button. The entry will be memorized and will appear on all your expense entry screens until you delete it.
Figure 30.5. Memorized Expense Entries
To manage existing Memorized Entries, go to Expense-->Memorized Entries-->Manage Memorized Entries. This screen will show you all the Memorized Entries that you have stored in the system. These are all the Memorized Entries that appear on your expense entry screen. You can change the Project, Expense Code, Source, Currency, and Comment for the respective Memorized Entry that you want to modify. When finished, click the Save button. To delete a Memorized Entry from your expense entry screen, select the Memorized Entries to delete and click the Delete button.