How to create the newest standard accrual report
Go to Reports > Standard Reports
Go to the bottom right of the page and select “Accrual Report” from the dropdown menu and then click on the Create button
Now you will need to name the report and either check the box to “prompt for date……” or select the timeframe for the report
Now expand the “report filters” section by clicking on the arrow. You can make selections for filtering the users and pay types or you can leave at the default and the report will cover all users and all pay types:
You can leave the “report output options” at the default unless you want to include holidays as well
In the “Fields to Display” You have the option to add or remove whatever fields you want to report on:
Now you can click “Save and Run Report” – if you selected to “prompt for date, you’ll need to make that selection after clicking “Save and Run”
Once you have the report on the screen, you can always go back and modify your settings if need be by clicking on the “Report Actions” button directly above the actual report on the left-hand side of the screen. You can also export the report directly to Excel if you’d like (that is true of any standard reports in Journyx)
To view the details of a user, you simply can click on the user’s name to expand to view details: you will see specific detail during the report date range on changes to balances, pending dates, types of leave taken etc in the details
Additional options specific to Accrual Reports under Report Output Options are:
Include details about each accrual
When this setting is enabled, each accrual for a user will be shown individually with corresponding totals. If this setting is disabled, the report will show one total per user that sums all of the user's various accruals.
Include detailed accrual history as sub-reports
In addition to the basic fields that can be displayed in the main section of Accrual Reports, you can also include a detailed event history for each accrual. The details are accessed in a sub-report that can be expanded or collapsed by clicking on the accrual name.
Include Holidays in Pending time
This option allows you to show how holiday time scheduled in the future will affect accrual balances. This option should only be used if you track your holiday time against an accrual balance.
Additional options specific to Accrual Reports under Fields to Display are:
Accrual Name
This field displays the name used to set up each accrual balance for a user.
Carry Over
This field displays the accrual balance carried over from the previous reporting period or the starting balance from accrual history events.
Hours Earned
This field shows any accrual balance hours that were gained during the reporting period.
Hours Used
This field shows all of the time taken against an accrual balance during the reporting period.
Hours Lost
This field shows any accrual balance hours that were lost during the reporting period.
End Balance
This field shows the ending accrual balance for the reporting period, not including any deductions for pending leave and/or holiday time.
Pending
This field shows all pending leave requests that are scheduled, but have not yet been taken, during the reporting period. If you have enabled the option to include holidays, this field will also include holiday time scheduled, but not yet taken.
Net Balance
This field shows the ending accrual balance for the reporting period, including deductions for pending leave and/or holiday time.
Current Balance
This field displays the current balance of an accrual based on the current date. The date range of the report has no impact on this amount. The amount does not include deductions for pending leave and/or holiday time.