Time Entry is located under Time-->Standard Time Entry (see figure 29.1 below).

NOTE: Version 10.0 includes a redesign of the user interface for all entry screens. Click here to compare the old screen with the new one and locate your favorite features.

Time Entry

Figure 29.1. Time Entry

Time Entry allows you to enter the hours that you worked, as well as time off, on a single screen. The default time entry screen is shown above. This section of the manual will refer to items as they are seen on this particular entry screen. Keep in mind that time entry screens are configured by administrators, so your time entry screen may vary in appearance and functionality from the one shown. For example, the system allows your organization to customize the names of items used for time tracking. Certain column headers on your time entry screen such as Project, Activity, Pay Type, and Bill Type may be hidden or may have been renamed altogether. Your time entry screen should behave exactly as described here, even if the names have been changed or certain columns are not visible.

Users are able to enter amounts as discreet units of time that are associated with individual Projects, Activities, Pay Types and Bill Types. Additionally, each of these time entries may also have a text comment associated with it to further specify the nature of the hours logged. The time may be entered in decimal format, HH:MM or both depending upon what your administrator has allowed you to do.

Your administrator has already set up your time entry screen to let you log hours worked during a particular period or date range. Timesheet periods are typically a week, month, or pay period, depending on how your company prefers to track the time that you spend on projects. You can enter and view your time for a single day or an entire period. Time Entry displays the period view by default. To enter time or view hours for a different period, you can use the arrows on either side of the date range in the gray status bar above the time entry grid to move one period back or forward. You can also use the calendar icon in the same status bar to jump to a particular date.

   Entry Status BarEntry Screen Status Bar

To enter time for a single day, click on the date range in the gray status bar. To enter time or view hours for a different day, you can use the arrows or calendar icon. To return to the period view, click on the date in the gray status bar again.

To create a time entry, select a value from each of the drop downs shown on your time entry screen. You may also be required to enter a Comment for the time entry, depending on what your administrator has set up for your entry screen. Once everything has been selected, you need to enter the hours worked for the selected entry details on a specific date. Unless your administrator has limited entry to a single format, your time entry screen will accept hour entries in both standard HH:MM (2:35) format, as well as in decimal format (1.25 = 1:15). If you enter hours in decimal format, it will convert your entry to HH:MM, rounding to the nearest whole minute. Values 0.5 and higher will be rounded up; values 0.49 and lower will be rounded down. Therefore, if you enter 1.13, the system will convert this to 1:08 (1.13 hours = 1 hour and 7.8 minutes, rounded up to 1 hour and 8 minutes).

Depending on the time entry screen settings set up by the administrator, you may be able to enter your time as a percentage of the work day as an alternative to actual hours. The total hours in a work day will also be defined by your system administrator. So, if the work day is defined as 8 hours per day and you worked 4 hours on a project, you would enter 50 for having worked 50% on the selected project for that work day. 

Once you have selected the appropriate items and entered your hours for that combination, click the Save button at the bottom of the time entry grid. The time entry screen will reload, and    your entries will now appear in the Current section of the entry grid. In some cases, your Journyx Administrator may have configured the system so that existing entries are locked. In this case, you cannot simply change the amount for an existing entry. Instead, click on the link for the time amount, make the necessary change, and enter a reason for the change. If the sheet is not locked, you may add hours to an existing entry in the same day by simply changing the amount. In either case, you can always add hours to another day in the time period that is currently displayed.

You may create more than one time entry at a time. Simply create the actual time entries for different days and/or different combinations of items under the New section of the entry grid and click the Save button. The entry screen will reload, and your entries will now appear in the Current section.

To edit a time entry row on your time entry screen, click on the field that you want to edit for a selected row. (Note that for locked sheets, you may not be able to edit anything but the amount.) Clicking on the field will open it up for editing. After making the changes to an existing row, click on Save to preserve the changes.

To delete an entry from your time entry screen, click the Delete icon  (), a trash can, to the right of a selected row of entries. The amounts on that row will be removed. The next time you click Save, the row will no longer appear on your entry screen. You can also simply remove an amount in an existing entry and click Save to remove the entry.