You can create Accrual Reports which show current user accrual balances, time taken and events that caused balances to change over a selected period in a single report. Accrual Reports can be created on the Standard Reports screen, which is accessed via the Reports menu.
Figure 28.23. Accrual Report
Report Options
Accrual Reports provide current accrual balance amounts, along with summary and detailed information on what changed the balances during the reporting period. The main report output shows carry over amounts, hours earned, hours lost, hours used, pending leave time and current accrual balances. In addition to the summary information, the Accrual Report includes the ability to drill down into the details of each accrual to see what events caused the balance to change during the reporting period. You can click on the accrual name to expand or collapse the detailed report that contains a detailed change event list.
The date range options for Accrual Reports are the same as those offered in other standard report types. The date range determines the accrual balance activity that will appear in the report.
Filtering is available for users and pay types. The filters include the same options as other standard reports.
Additional options specific to Accrual Reports under Report Output Options are:
Include details about each accrual
When this setting is enabled, each accrual for a user will be shown individually with corresponding totals. If this setting is disabled, the report will show one total per user that sums all of the user's various accruals.
Include detailed accrual history as sub-reports
In addition to the basic fields that can be displayed in the main section of Accrual Reports, you can also include a detailed event history for each accrual. The details are accessed in a sub-report that can be expanded or collapsed by clicking on the accrual name.
Include Holidays in Pending time
This option allows you to show how holiday time scheduled in the future will affect accrual balances. This option should only be used if you track your holiday time against an accrual balance.
Additional options specific to Accrual Reports under Fields to Display are:
Accrual Name
This field displays the name used to set up each accrual balance for a user.
Carry Over
This field displays the accrual balance carried over from the previous reporting period or the starting balance from accrual history events.
Hours Earned
This field shows any accrual balance hours that were gained during the reporting period.
Hours Used
This field shows all of the time taken against an accrual balance during the reporting period.
Hours Lost
This field shows any accrual balance hours that were lost during the reporting period.
End Balance
This field shows the ending accrual balance for the reporting period, not including any deductions for pending leave and/or holiday time.
Pending
This field shows all pending leave requests that are scheduled, but have not yet been taken, during the reporting period. If you have enabled the option to include holidays, this field will also include holiday time scheduled, but not yet taken.
Net Balance
This field shows the ending accrual balance for the reporting period, including deductions for pending leave and/or holiday time.
Current Balance
This field displays the current balance of an accrual based on the current date. The date range of the report has no impact on this amount. The amount does not include deductions for pending leave and/or holiday time.