Memorized Sheets allow you to save your routine entries or a schedules with preset hours so that you do not have to repeatedly select them when entering time. A Memorized Sheet can contain one or more time entries. Each time entry will contain a Project, Activity, Pay Type, Bill Type, Comment, and hours. Once a Memorized Sheet has been created, you can load it on your time entry screen when you are logging hours. Your administrator must give you access to use memorized sheets. To use Memorized Sheets, click the Memorized Sheets link in the right corner of the gray status bar above the time entry grid. This will show the Manage Memorized Sheets window (see figure 29.6).
Figure 29.6. Memorized Sheet options
Create Memorized Sheet
You can create a Memorized Sheet on your time entry screen using your existing time entries. Select your routine Projects, Activities, Pay Types, Bill Types, Comments, and Hours. You must save these entries on your time entry screen before you can use them to create a memorized sheet. Once finished, enter a name for the Memorized Sheet - one that will be easy to remember when you want to load it on your time entry screen in the future. Then check the 'apply above time records' setting and click the Create Sheet button. This will direct you to the Memorized Sheet Modification screen which will allow you to make changes to the new sheet. When you are finished editing the sheet, click Save to save the Memorized Sheet for future use.
Loading an Existing Memorized Sheet
If your administrator has granted you permission, you can load an existing Memorized Sheet containing your routine schedules. When logging hours on your time entry screen, simply select the Memorized Sheet that you would like to load from the respective select list and click the Load Sheet button. Your time entry screen will load the Memorized Sheet, which contains your entries with preset hours.
Edit and Delete Memorized Sheet
To manage an existing Memorized Sheet, select the Memorized Sheet from the select list and click the Edit Sheet button. This will direct you to a page containing that Memorized Sheet's entries. You may change your Project, Activity, Pay Type, Bill Type, Comment, and Hours. Additional entries can be created by entering time in one of the blank rows. Entries can be removed by clicking on the Delete icon. When finished making changes, click the Save button.
To delete a Memorized Sheet, choose it from the select list and click the Delete Sheet button.